SyncPenguin's connector for Outlook To Do tasks
Sync your Outlook To Do tasks two-way or one-way with other apps and services
Free 14-day trial with full support and no credit card
Many people keep tasks in more than one place, such as a personal Microsoft To Do list, a work task manager, a CRM and a project board. Copying tasks between them takes time, and when you forget, deadlines slip and finished work shows up as still open elsewhere. This connector keeps your To Do list and your other task apps matched automatically, so you can work in the app you prefer and trust that everything else stays current.
How does it work?
The Outlook To Do Tasks connector links your Microsoft To Do lists to the other task apps you use, so tasks stay up to date everywhere without copying them by hand. Pick a To Do list, connect it to apps like Google Tasks, Microsoft 365, HubSpot, Notion or Monday.com, and SyncPenguin keeps titles, due dates, notes, steps, reminders, importance and completion status in sync. You can sync one-way or two-way, and use the no-code rules to choose which tasks sync and how their details are mapped.
What can Outlook To Do tasks be synced with?
Popular real-world use cases
Keep a Microsoft To Do list and Google Tasks in two-way sync so you can manage the same tasks from Outlook or Gmail on any device.
- Sync only high-importance tasks from Microsoft To Do to Google Tasks, so a shared or secondary list shows just the top priorities.
- Connect a personal Outlook To Do list to your work Microsoft 365 tasks so personal and work to-dos can be seen and checked off in one place.
- Send HubSpot follow-up tasks to Microsoft To Do for reminders on your phone. When you mark a task done in To Do, it is completed in HubSpot too.
- Sync Capsule CRM tasks with Microsoft To Do so sales follow-ups sit next to your everyday to-dos with matching due dates.
- Pull tasks from Monday.com into a dedicated Microsoft To Do list one-way, and use deletion rules to remove them from To Do once they are finished.
- Two-way sync a Notion task database with Microsoft To Do, so you can plan projects in Notion and check tasks off quickly in To Do.
- Move tasks from an Exchange On-Premises mailbox into Microsoft To Do during a migration, keeping notes, due dates and completion status.
- Sync Zoho CRM tasks to Microsoft To Do and automatically add a "CRM" category so they are easy to spot in your list.
- Keep two Microsoft To Do lists in different Outlook accounts in sync, such as a shared household list and a personal one, and sync only tasks with a chosen category.
Key features
Two-Way Sync
Tasks created, updated, completed or deleted in Microsoft To Do appear in your other apps, and changes there come back. After the first sync, only new changes are synced.
Steps Included
Checklist steps sync along with each task, including whether each step is checked off.
Due Dates & Reminders
Due dates, reminder times and reminder settings travel with your tasks so you never miss a deadline.
Status & Priority
Importance, status (such as In progress or Waiting on others), categories and completion status stay consistent across your apps.
No-Code Rules
Choose which tasks sync with filters based on importance, category, status or due date. You can also reshape task details with simple rules, without writing any code.
Affordable & Scalable
With SyncPenguin you only pay for changes to your data, regardless of how many tasks you initially have, or will have in the future.
Supported fields
Title Due date All-day Note Completed Status Importance Categories Reminder on/off Reminder date & time Checklist steps Linked resources (read-only)
Things to note
- Each connection syncs one Microsoft To Do list that you choose. To sync several lists, add a sync flow for each list.
- Recurring tasks are not synced at this time. One-time tasks sync fully.
- Due dates sync as dates without a time of day, which matches how Microsoft To Do handles due dates. Use the reminder date and time to keep an exact time.
- The first sync (initial merge) brings over open tasks only: tasks with no due date or a due date within the last 6 months. This keeps old and completed tasks from cluttering your other apps. Changes made after that are always synced.
- Notes sync as plain text, so rich text formatting may not carry over.
- Steps are matched by their text. If you rename a step, it is treated as removing the old step and adding a new one.
- Linked resources, such as links to emails or files added by other apps, can be synced to other apps but cannot be created in Microsoft To Do.
- File attachments and the My Day view are not synced.
- Microsoft To Do does not support custom fields, so only the standard task fields listed above are available.
PRIVACY FOCUSED
We value your privacy
At SyncPenguin, we respect and protect the data we sync
Learn more Frequently Asked Questions
Can I sync Microsoft To Do with Google Tasks?
Are subtasks (steps) and reminders synced?
Can I choose which tasks get synced?
Will my completed and old tasks be copied over?
Does it work with recurring tasks?
What is the difference between Outlook To Do Tasks and Microsoft 365 Tasks?
Do I need any technical skills to set it up?
Free 14-day trial with full support and no credit card
About Outlook
Microsoft To Do is Microsoft's free task management app and the successor to Wunderlist. It lets you organize to-dos into lists, break tasks into steps, set due dates and reminders, add notes and categories, and plan your day with the My Day view. It is built into Outlook and is available on the web, Windows, Mac, iOS and Android, so tasks are always at hand.
Official website: https://www.microsoft.com/en-us/microsoft-365/microsoft-to-do-list-app
Official website: https://www.microsoft.com/en-us/microsoft-365/microsoft-to-do-list-app
