1. Connectors
2. Personal Outlook Contacts

SyncPenguin's connector for Outlook contacts

Sync your Outlook contacts two-way or one-way with other apps and services

Start free trial Talk to an expert

Free 14-day trial with full support and no credit card

Contacts end up scattered across Outlook, phones, CRMs, and colleagues' address books. Updating them by hand takes time, causes mistakes, and creates duplicates. SyncPenguin connects your Outlook contacts to your other tools so a change made in one place appears everywhere else. You don't need to export and import CSV files or retype phone numbers. You decide which contacts are shared and how their details are mapped.

How does it work?

The Outlook Contacts connector lets SyncPenguin keep your Outlook address book in sync with the other apps you use every day. You can sync one-way or two-way with Google Contacts, iCloud, Microsoft 365, CRMs, accounting tools, and more. Choose a specific contact folder, or limit syncing to contacts with a selected category. You can also adjust how each field is mapped without writing code. After setup, new contacts, updates, and deletions are synced automatically, so your contacts stay current everywhere.

What can Outlook contacts be synced with?

ActiveCampaign

Contacts

Attio

Contacts

Capsule CRM

Contacts

Copper CRM

Contacts

Exchange On-Premises

Contacts

Freshdesk

Contacts

Freshsales CRM

Contacts

Google

Contacts

HubSpot

Contacts

iCloud

Contacts

Mailchimp

Contacts

Method CRM

Contacts

Microsoft 365

Contacts

Microsoft 365 GAL

Users and org. contacts

Nimble CRM

Contacts

Notion

Contacts

Outlook

Contacts

Pipedrive

Contacts

Quickbooks

Contacts

Salesflare

Contacts

Salesforce

Contacts

SendGrid

Contacts

Shopify

Customers

Square

Customers

Xero

Contacts

Zoho CRM

Contacts

Popular real-world use cases

• 
  Copy your company's Microsoft 365 global address list into Outlook contacts, so coworkers' names and phone numbers appear on your phone and in your personal address book.

  
• 
  Keep Outlook contacts and Google Contacts in two-way sync, so contacts saved on your Android phone or Gmail also appear in Outlook.

  
• 
  Sync Outlook contacts with Apple iCloud Contacts, so your iPhone and Mac address book matches Outlook without manual exports.

  
• 
  Connect a personal Outlook address book to a Microsoft 365 work mailbox, and sync only contacts with a 'Work' category between them.

  
• 
  Share a dedicated Outlook contact folder between team members' Outlook accounts, so everyone works from the same up-to-date client list.
• 
  Push HubSpot contacts into a 'HubSpot' folder in Outlook, filtered by lifecycle stage or owner, so your sales team has customer details on their phones.

  
• 
  Sync Pipedrive or Zoho CRM contacts two-way with Outlook, so updates made in your inbox are saved back to the CRM.

  

  
• 
  Send Outlook contacts that have a 'Newsletter' category to a Mailchimp audience, so new subscribers are added automatically.

  
• 
  Bring QuickBooks or Xero customers into Outlook, so you can see who is calling and email clients without leaving your inbox.

  

  
• 
  Move or mirror contacts from an Exchange on-premises mailbox to Outlook during a migration, keeping both address books in sync until the switch is complete.

  

Key features

Folder Selection

Sync your default contacts, pick an existing Outlook contact folder, or enter a folder name and SyncPenguin creates it for you.

Category Filtering

Sync only contacts that have a chosen Outlook category. Synced contacts are tagged with that category automatically, so they're easy to find.

Contact Photos

Optionally sync contact pictures along with names, emails, and phone numbers, so your address book looks the same everywhere.

Rich Contact Details

Sync more than 25 Outlook fields, including addresses, birthdays, job details, and complete notes, even long ones.

Smart Change Tracking

Only new, updated, and deleted contacts are processed on each run, which keeps syncing fast and efficient.

Affordable & Scalable

With SyncPenguin you only pay for changes to your data, regardless of how many contacts you initially have, or will have in the future.

Supported fields

First name Last name Middle name Display name Nickname Title Suffix Initials File as Notes Company Job title Department Profession Office location Manager Assistant Business website Birthdate Spouse Children Emails Phones Addresses Categories Photo

Things to note

• Outlook stores up to 3 email addresses per contact, so only the first 3 emails are synced into Outlook.
• Outlook supports one mobile number, up to 2 home numbers, and up to 2 business numbers per contact. Extra numbers from other apps are not added.
• Outlook supports one home, one work, and one other address per contact, so only one address of each type is synced.
• Each sync flow works with one contact folder: the default contacts or a selected or named folder. To sync several folders, add one sync flow for each folder.
• Outlook categories are not mapped automatically. You can map them easily with a custom rule, or use the built-in category filter.
• Contact photo syncing is optional and needs to be turned on in the connection settings. It can make large initial syncs take longer.
• Only individual contacts are synced. Outlook contact groups (distribution lists) are not included.
• Outlook contacts don't support custom fields, so only standard Outlook contact fields are available for mapping.

PRIVACY FOCUSED

We value your privacy

At SyncPenguin, we respect and protect the data we sync

Learn more

Frequently Asked Questions

Can I sync Outlook contacts with Google Contacts or my iPhone?

Yes. SyncPenguin can sync Outlook contacts one-way or two-way with Google Contacts and Apple iCloud Contacts. Changes made on either side are applied automatically.

Can I sync only some of my Outlook contacts?

Yes. You can limit syncing to a specific contact folder or to contacts with a chosen Outlook category. You can also add no-code filters based on any field, such as company, email domain, or job title.

Will SyncPenguin create duplicate contacts?

No. When you start a sync, you can choose to merge existing contacts first. SyncPenguin then tracks every synced record, so the same contact isn't created twice.

Are contact photos synced?

Yes. Turn on photo loading in the connection settings, and contact pictures will be synced along with the rest of the contact details.

What happens when I delete a contact?

General and deletion rules let you choose whether deletions are synced. If you use a category filter, removing a contact from the sync only removes that category from the Outlook contact instead of deleting it.

Does it work with Outlook.com and work accounts?

Yes. The connector uses Microsoft's official API and works with Outlook.com, Hotmail, and Live accounts, as well as Microsoft work or school accounts. Admins who want to set up syncing for a whole organization can use the Microsoft 365 Contacts connector.

How often are my contacts synced?

SyncPenguin runs automatically in the background and only processes contacts that changed since the last run, so updates show up quickly without re-syncing your whole address book.

Start free trial Talk to an expert

Free 14-day trial with full support and no credit card

About Outlook

Microsoft Outlook is one of the world's most popular email and personal information managers, available on Windows, Mac, the web, iOS, and Android. Outlook Contacts (People) is its built-in address book. You can store names, email addresses, phone numbers, addresses, birthdays, photos, notes, and more, and organize contacts into folders and color-coded categories.

Official website: https://www.microsoft.com/en-us/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook