1. Connectors
2. HubSpot Contacts

SyncPenguin's connector for HubSpot contacts

Sync your HubSpot contacts two-way or one-way with other apps and services

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Contact details tend to scatter across your CRM, mailbox, phone and business tools. Sales reps save numbers to their phones, finance keeps customer records in accounting software, and marketing runs its own lists. Copying records between these systems by hand wastes time and causes typos, duplicates and outdated information. The HubSpot Contacts connector keeps HubSpot and your other apps in sync automatically, so everyone works from the same up-to-date contact data.

How does it work?

The HubSpot Contacts connector links your HubSpot CRM contacts to the other apps your team uses every day. You can keep them in sync automatically, one-way or two-way, with Outlook, Microsoft 365, Google Contacts, iPhone and iCloud, other CRMs, email marketing tools and accounting software. SyncPenguin handles names, emails, phones, addresses, companies, job titles, and your custom and standard HubSpot properties. Our no-code filters and rules let you control exactly which contacts sync and how each field is mapped.

What can HubSpot contacts be synced with?

ActiveCampaign

Contacts

Attio

Contacts

Capsule CRM

Contacts

Copper CRM

Contacts

Exchange On-Premises

Contacts

Freshdesk

Contacts

Freshsales CRM

Contacts

Google

Contacts

HubSpot

Contacts

iCloud

Contacts

Mailchimp

Contacts

Method CRM

Contacts

Microsoft 365

Contacts

Microsoft 365 GAL

Users and org. contacts

Nimble CRM

Contacts

Notion

Contacts

Outlook

Contacts

Pipedrive

Contacts

Quickbooks

Contacts

Salesflare

Contacts

Salesforce

Contacts

SendGrid

Contacts

Shopify

Customers

Square

Customers

Xero

Contacts

Zoho CRM

Contacts

Popular real-world use cases

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  Sync HubSpot contacts to each sales rep's Outlook contacts so customer names and phone numbers show up for calls and emails on desktop and mobile.

  
• 
  Push HubSpot contacts in the 'Customer' lifecycle stage to the Microsoft 365 Global Address List so the whole company can find key clients.

  
• 
  Keep HubSpot and Google Contacts in two-way sync so contacts added on an Android phone or in Gmail land in the CRM automatically.

  
• 
  Sync HubSpot contacts owned by a specific rep to their iPhone through Apple iCloud Contacts so their client list is always on hand.

  
• 
  Distribute HubSpot contacts to the Microsoft 365 contact folders of all team members using domain-wide access, filtered by contact owner or region.

  
• 
  Keep HubSpot and Salesforce or Pipedrive contacts in sync during a CRM migration, or when different teams use different CRMs.

  

  
• 
  Send HubSpot contacts who opted into a newsletter, based on a custom checkbox property, to Mailchimp for email campaigns.

  
• 
  Sync HubSpot contacts that became customers into QuickBooks or Xero so invoicing always uses accurate names, emails and addresses.

  

  
• 
  Bring Shopify and Square customers into HubSpot to build a single customer database for marketing and follow-ups.

  

  
• 
  Sync HubSpot and Zoho CRM contacts two-way so partner or regional teams on Zoho share the same contact data as your HubSpot team.

  

Key features

True Two-Way Sync

New contacts and changes made in HubSpot or the connected app appear on the other side automatically. You can also choose one-way syncing.

Custom Properties

Sync your own HubSpot properties, including text, dropdowns, checkboxes, numbers and dates, plus many built-in HubSpot fields like lifecycle stage and lead status.

Company Associations

Contacts are linked to the right HubSpot company by name. If the company doesn't exist yet, it is created automatically.

No Duplicates

Smart matching by email address prevents duplicate contacts and merges your existing data during the initial sync.

Flexible Rules

Use no-code filters, field mapping and custom rules to sync only the contacts you need, for example by lifecycle stage, owner or tag.

Affordable & Scalable

With SyncPenguin you only pay for changes to your data, regardless of how many contacts you initially have, or will have in the future.

Supported fields

First name Last name Email addresses Phone numbers (work, mobile, fax) Address Company Job title Salutation Website Contact ID (read-only) Lifecycle stage Lead status Contact owner (read-only) Other HubSpot text, dropdown and checkbox properties Custom single-line text properties Custom multi-line text properties Custom dropdown, radio and multiple checkbox properties Custom single checkbox (yes/no) properties Custom number properties Custom date and date-time properties More

Things to note

• HubSpot stores one primary email per contact. Additional emails are read from HubSpot, but only the primary email is written when updating HubSpot.
• One address per contact is synced, which matches HubSpot's standard contact address fields.
• Up to three phone numbers are supported (work phone, mobile phone and fax), matching HubSpot's standard phone fields.
• Each contact is linked to a single company by company name. When the company changes, the contact's previous company associations are replaced with the new one.
• Properties marked as sensitive in HubSpot, as well as calculated properties, are excluded to protect your data. Read-only properties such as contact owner can be synced from HubSpot but not written to it.
• Some built-in HubSpot properties, such as analytics, number and date-based system fields, are not offered for syncing. All custom properties of supported types remain available.
• Contact deletions are detected through HubSpot webhooks. Deletions that happened before the sync was set up are not processed.

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At SyncPenguin, we respect and protect the data we sync

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Frequently Asked Questions

Can I sync HubSpot contacts two-way with Outlook or Google Contacts?

Yes. SyncPenguin supports two-way syncing between HubSpot Contacts and Outlook, Microsoft 365, Google Contacts, Apple iCloud and many other apps. You can also set up one-way syncing if you prefer.

Does SyncPenguin sync HubSpot custom properties?

Yes. Custom text, multi-line text, dropdown, radio, checkbox, number and date properties are supported. Many built-in HubSpot properties, such as lifecycle stage and lead status, are supported too. You can map them to fields in the other app or use them in filters and rules.

Will syncing create duplicate contacts in HubSpot?

No. SyncPenguin matches contacts by email address and keeps track of every synced record. When you start syncing, you can choose to merge existing contacts so they are linked instead of duplicated.

Can I sync only certain HubSpot contacts?

Yes. With no-code filters, you can sync only the contacts that meet your conditions, such as a specific lifecycle stage, contact owner, lead status or custom property value.

How are company names handled?

When a contact with a company name is synced to HubSpot, SyncPenguin associates it with the matching HubSpot company. If no matching company exists, one is created automatically. When syncing from HubSpot, the associated company name is included with the contact.

How do I connect my HubSpot account?

Sign in with your HubSpot account in the SyncPenguin dashboard and grant access. No coding or technical setup is required, and you can disconnect at any time.

Are deleted contacts also removed in the connected app?

They can be. Your general rules and deletion rules decide whether deletions are synced, so you control whether removing a contact in one app removes it in the other.

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About HubSpot

HubSpot is a leading customer relationship management (CRM) platform used by businesses of all sizes to manage contacts, companies, deals and customer interactions. It combines marketing, sales, customer service and content tools in one place. Its free CRM and powerful paid hubs have made it one of the most popular CRMs worldwide.

Official website: https://www.hubspot.com/products/crm