1. Connectors
2. Exchange On-Premises Tasks

SyncPenguin's connector for Exchange On-Premises tasks

Sync your Exchange On-Premises tasks two-way or one-way with other apps and services

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Companies that run Exchange on their own servers often find their tasks stuck in Outlook on the desktop. Those tasks are disconnected from cloud tools like Microsoft 365, Google Tasks or their CRM. Teams end up copying tasks by hand, missing follow-ups, or juggling separate to-do lists for each app. This connector keeps Exchange Server tasks in sync with your other task apps automatically. It also makes a gradual move to the cloud easier because the old and new systems stay aligned during the transition.

How does it work?

The Exchange On-Premises Tasks connector links the task lists on your own Exchange Server to the other apps your team uses. In SyncPenguin you can sync personal task folders, shared or delegate mailboxes, and public folder task lists, one-way or two-way. You can also sync one list to many or many lists to one. With no-code filters, field mapping and custom rules, you decide which tasks are synced and how each detail is carried over. New, updated and completed tasks then stay up to date everywhere automatically.

What can Exchange On-Premises tasks be synced with?

Capsule CRM

Tasks

Exchange On-Premises

Tasks

Google

Tasks

HubSpot

Tasks

Microsoft 365

Tasks

Monday.com

Tasks

Outlook

Tasks

Zoho CRM

Tasks

Popular real-world use cases

• 
  Keep Exchange On-Premises tasks and Microsoft 365 tasks in two-way sync during a gradual migration to the cloud, so nobody loses track of their to-dos.

  
• 
  Sync your work tasks from Exchange Server to Google Tasks so you can check them off on your phone, and have completed tasks update back in Outlook.

  
• 
  Mirror Exchange Server tasks into Outlook To Do so you can manage work tasks alongside your personal ones in a single app.

  
• 
  Distribute a shared public folder task list to each team member's personal Exchange task folder using a one-to-many sync. Changes made by the team flow back to the shared list.
• 
  Send HubSpot follow-up tasks to sales reps' Exchange task lists so they see CRM to-dos directly in Outlook. Use a filter to sync only high-importance tasks.

  
• 
  Sync Zoho CRM tasks with Exchange On-Premises tasks two-way so that a task completed in Outlook is also marked as done in the CRM.

  
• 
  Push tasks from a Notion project board to Exchange Server one-way. Use custom rules to map Notion statuses to Exchange statuses such as "In progress" or "Waiting on others".
• 
  Let an executive assistant manage a manager's tasks by syncing the manager's mailbox tasks into the assistant's task folder. A filter skips any tasks marked Private or Confidential.
• 
  Sync Monday.com tasks one-way to Exchange Server tasks so employees can see project assignments in Outlook without opening another tool.

  
• 
  Keep Capsule CRM tasks and Exchange On-Premises tasks in sync, and use categories to tag which tasks came from the CRM.

  

Key features

Public & Private Folders

Sync tasks from your personal task folders and subfolders, as well as shared public folder task lists.

Shared Mailboxes

Connect a delegate or shared mailbox to keep a manager's, team's or department's tasks in sync.

Rich Task Details

Sync more than the title, including status, importance, start and due dates, percent complete, categories, reminders and sensitivity.

Fast Change Tracking

Only new, updated and deleted tasks are picked up on each run, so syncing stays quick and reliable even for large task lists.

On-Premises Ready

Built for self-hosted Exchange Server, with no migration to the cloud required.

Affordable & Scalable

With SyncPenguin you only pay for changes to your data, regardless of how many tasks you initially have, or will have in the future.

Supported fields

Subject Due date Start date Is completed Status Importance Description Reminder on/off Categories Sensitivity Percent complete Owner (read-only) Delegator (read-only) Assigned date (read-only)

Things to note

• Exchange tasks use due dates rather than due times, so due dates are synced as all-day dates. Time-of-day details from other apps are not carried over.
• To keep syncing focused on relevant work, tasks with a due date are synced only if they fall between 30 days in the past and about a year ahead. Tasks without a due date are always synced.
• During the initial merge of existing data, completed tasks without a due date are skipped so that old, finished tasks do not clutter the target app.
• Tasks without a subject are skipped.
• Only the reminder on/off setting is synced. The exact reminder time is not.
• Owner, delegator and assigned date are available for filters and rules but cannot be changed through syncing.
• Custom task fields and attachments are not synced.
• Your Exchange Server must have Exchange Web Services (EWS) enabled and be reachable from the internet so SyncPenguin can connect to it.

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Frequently Asked Questions

Can I sync Exchange Server tasks with Google Tasks or Microsoft 365?

Yes. SyncPenguin can sync Exchange On-Premises tasks one-way or two-way with Google Tasks, Microsoft 365 Tasks, Outlook To Do and other task apps. You can also sync one list to many or many lists to one.

Can I sync tasks from public folders or shared mailboxes?

Yes. The connector lists your personal task folders, including subfolders, and public folder task lists. You can also connect to a delegate or shared mailbox to sync another user's tasks.

Does Microsoft's EWS retirement affect this connector?

Microsoft's planned EWS retirement applies to Exchange Online in Microsoft 365. Self-hosted Exchange Server continues to use EWS, so this connector keeps working with your on-premises server. If you move to the cloud, you can switch to our Microsoft 365 Tasks connector.

Will my existing tasks be synced, or only new ones?

You choose when you start syncing. You can run an initial merge that matches and syncs existing tasks without creating duplicates, or sync only changes made from now on.

Can I choose which tasks get synced?

Yes. With SyncPenguin's no-code filters you can sync or skip tasks based on any field. For example, you can sync only high-importance tasks, skip private tasks, or include only tasks with certain categories.

Do I need technical skills to set up the sync?

No. You connect your Exchange account, pick the task folder, and choose the app to sync with. Common fields such as subject, due date, description and completion status are mapped automatically, and everything else can be adjusted without code.

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About Exchange On-Premises

Microsoft Exchange Server is Microsoft's self-hosted email, calendar, contacts and task server, used by organizations that prefer to keep their data on their own infrastructure. Its task features power the Tasks view in Outlook and include due and start dates, statuses, priorities, categories, reminders and shared public folder task lists, which makes it a common tool for personal and team task management in businesses.

Official website: https://learn.microsoft.com/en-us/exchange/exchange-server